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The Staff Accountant plays a crucial role in supporting the financial operations of the organization. This position involves various financial tasks related to accounting, and ensures accuracy, efficiency, and compliance with relevant regulations. The Staff Accountant reports to the Director of Finance and collaborates closely with other members of the management team.

Key Responsibilities:

Accounts Payable:

• Responsible for the processing of all Accounts Payable functions with management support.

• Process vendor invoices, ensuring accuracy and timeliness.

• Pay vendors within the policies of the company via check and ACH.  Process auto-payments.

• Submit banking for ACH payments and Positive Pay.

• Work with PMs and management to resolve accounts payable exceptions.

• Respond to vendors on invoice and payment status.

• Reconcile vendor statements and resolve exceptions.

Payroll:

• Responsible for the processing of all Payroll functions with management support.  (Does not include HR and employee data)

• Assist with labor entry and approval processes to ensure accuracy and timeliness.

• Review payroll entry to ensure accurate hours, pay rates, per diems, etc. are applied for processing.  Resolve entry exceptions with supervisors and mgmt.

• Process in-house payroll using ERP system.

• Assist in calculating and paying multiple jurisdictions’ withholding taxes and other payroll deductions/liabilities ensuring all deadlines are met.  

• Reconcile union wages, deductions, and fringes to reported wages and payments.

• Maintain payroll records and respond to employee inquiries related to payroll.

Expense Management:

• Review employee expense reports and credit card transactions and ensure compliance with company policies.

• Process expense reimbursements in a timely manner.

• Track and analyze expenses to identify cost-saving opportunities.

Financial Reporting:

• Reconcile various balance sheet accounts and assist with the month end close process.

• Generate financial data reports for management review.

• Prepare supporting schedules and documents for audits.

• Assist with special projects and initiatives as assigned.

Compliance and Documentation:

• Ensure compliance with relevant accounting standards, regulations, and company policies.

• Maintain organized and up-to-date financial records and documentation.

• Assist with financial and union audits as needed.

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Qualifications:

• Bachelor's degree in accounting and proven experience (typically minimum of 2-3 years) or an Associate degree in accounting and proven experience (typically minimum of 5-7 years) in an advanced accounting role.  Or non-degreed applicants with 10+ years’ experience in similar roles.

• Familiarity with the construction industry, or similar project-based businesses required.

• Familiarity with Trimble Viewpoint or Vista ERP systems a plus.

• Proficient knowledge in all financial modules of ERP systems including general ledger.

• Proficient in MS Office programs, especially MS Excel.

• Strong attention to detail and accuracy in data entry and analysis.

• Excellent organizational and time management skills.

• Must be dependable with ability to work independently and collaboratively in a team environment.

• Good communication skills, both verbal and written.  Pleasant personality.

• Knowledge of generally accepted accounting principles and regulations.

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be subject to change based on organizational needs.

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‍Division: All  

Department: Administration

Reports to: Director of Finance

Location: Menomonee Falls, WI

‍Compensation

• Competitive pay and bonus potential  

• Company sponsored medical, dental, vision, and life insurance plans  

• Paid time off (PTO), Vacation and 7 paid Holidays  

• Health Reimbursement Arrangement (HRA) program (with participation in wellness initiatives)

• Company paid Short Term Disability (STD) and Long-Term Disability (LTD)

• 401k and profit-sharing program with company contribution

• Dog-friendly work environment